Join the "e" Team

We look beyond logistics to focus on the human element in everything we deliver. We’re looking for curious, collaborative, and detail-driven people who bring energy, empathy, and creative grit to the table

Calgary Experience Coordinator

As an Experience Coordinator at “e”, we are looking for a supportive and collaborative individual with experience in live event, conference, show production, and program management to join our Calgary team.


The team member we are looking for must administer and support a project lead and team while collaborating with event partners and team members to successfully exceed the expectations of our valued clients.


We are seeking someone who is creative, solutions-based, resourceful, communicative, emotionally intelligent, and highly efficient in processes and organization, while using their insightfulness and critical thinking to deliver experiences that matter with the team.

Complete Your Application Here

  • Project Coordination

    Under the direction of the Experience Producer and/or Experience Manager, assist and coordinate all elements of the project including:

    • Assist with the development, critical path management, and overall fulfillment of the project plan for multiple projects simultaneously.
    • Coordinate, organize and document all elements required for the project.
    • Manage administrative reporting, prepare in-house meeting spaces/materials, and accurately record meeting minutes using company templates.
    • Research and assist in selecting suppliers, including procuring quotes and contract reviews.
    • Work with venues to secure and manage meeting space.
    • Process and manage exhibitor arrangements.
    • Process invoices and expense reports, and track spend against budgets.
    • Coordinate all travel, accommodation, ground transportation, and scheduling logistics for clients, staff, speakers, and VIPs.
    • Maintain and update production schedules, confirm supplier details, and distribute meeting resumes/updates to relevant stakeholders.
    • Create effective presentations using company templates.
    • Maintain clear communication to supplier contacts.
    • Prepare resources for on-site needs (e.g., radios, supplies).
    • Conduct on-site work as required, including site visits and event execution.
    • Properly close digital files on project completion.
    • Ensure project photos and videos are properly stored and catalogued, gather materials and photos for portfolio & award submissions.
    • Other duties as assigned.

  • Risk Management / Health & Safety

    • Ensure Health & Safety resources are prepared for each project.
    • Liaise with Safety Officer on-site.
    • Conduct on-site safety briefings with staff and suppliers.
    • Ensure the completion of all required H&S documents for each project.
    • Uphold the Supervisor responsibilities as outlined in the company Health & Safety program and policy.

  • On-Site Staff Supervision

    • Assist in the recruitment and interview process.
    • Contact and arrange on-site staffing.
    • Conduct orientation meetings, provide training.
    • Create staffing and volunteer plans.
    • Keep training materials & staffing list up to date.
    • Ensure all necessary waivers and documentation is completed.
    • Ensure safety training is completed and documentation on file.
    • Complete Service Provider Contracts for on-site staff
    • Maintain inventory, distribution, return of uniforms and nametags.
    • Supervise, direct and motivate staff.
    • Resolve conflicts quickly and professionally.
    • Provide feedback on staff performance to Experience Producer/Manager.

  • Skills & Qualifications

    • One - two years of event, conference or hotel experience encompassing all elements in live, virtual and hybrid projects.
    • Project Management or related industry educational certificate.
    • Previous casual, part-time or onsite work with the “e” team preferred.
    • Exceptional administrative skills are paramount; organization, tracking and the ability to follow up is required.
    • Experience in hotels, with BEOs and conference logistics an asset.
    • Able to meet deadlines and achieve results consistently.
    • Excellent verbal and communication skills are required.
    • Experience with on-site project work and knowledge of project planning.
    • Detail oriented, resourceful and a creative problem solver.
    • Advanced skills in computer programs - GSuite products and IOS platform
    • experience preferred.
    • Must be able to travel approximately 20% of your time.
    • Must be able to work evenings, weekends and travel out of town & internationally. A valid passport is required. A valid driver’s license is an asset.
    • In office attendance is three days a week minimum.
    • Able to lift 20 lbs. and be on your feet for extensive periods of time.
    • Black dress clothes and shoes are required for on-site project work.
    • English language is mandatory & French is preferred; other languages are also an asset.

Meet the "e" Team

Strategists, storytellers, producers, planners and people who genuinely care about getting it right.

That’s the experience behind the experience.

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